Ask
Routine card and driver work, handled by asking.
Meet Virtual Fleet Manager
Your24/7 Intelligent fleet assistant Built into your fuel card platform.
Virtual Fleet Manager is an agentic capability built into your Fuelman fuel card platform that acts as a digital fleet assistant to help businesses reduce costs, resolve issues faster, and complete routine fleet work.
Virtual Fleet Manager
Plain-language request“Disable card 12345”Intent understood
Savings signal$3.20 lower-cost option1.2 miles nearby
Action preparedJohn Driver · •••• 12345Ready for confirmation
Audit trailLogged · 00/00/0000Account record updated
Powered by Virtual Fleet Manager
More than a fleet card.
Manage cards in plain language, spot high-cost fill-ups, and nudge drivers toward a lower-cost option.
How it works
Ask. See. Act.
Already available in our fuel card platform, Virtual Fleet Manager is simple to interact with, always-on, and bound by the rules you set.
See
Every fill checked against the cheaper site nearby.
Act
Each request opens the right form pre-scoped to the account, and the admin confirms before anything changes.
In-App Commands
Routine card and driver work, handled by asking.
Admins order a card, shut one off or fix a driver ID by typing the request inside their Fuelman fuel card platform: no forms to hunt for, no call to place.
- Order a vehicle or driver card
- Disable, temporarily deactivate, or reactivate a card
- Activate or inactivate a driver ID
- Track a card order
- Manage notifications
Each request opens the right form pre-scoped to the account, and the admin confirms before anything changes.
Interactive demonstration. No account changes will be made. All names, IDs, card endings, and addresses shown are fictional.
Fuel Savings Alerts
Every fill checked against the cheaper site nearby.
Virtual Fleet Manager compares each posted transaction to prices at lower cost sites near that station and flags the fills that cost more than they had to—based on a radius and dollar threshold the admin sets.
The admin turns on the rule and sets a search radius of 1–10 miles and a minimum overspend of $2–$10.
Virtual Fleet Manager checks each posted fill against cheaper prices in that radius and flags those that clear the threshold with the reason attached.
It can text the driver toward the cheaper site next time.
Radius and threshold are set per account, and every change writes to the audit trail.
Virtual Fleet Manager savings signal
Potential savings found$3.20
Posted
DriverJohn Driver
Card•••• 12345
Vehicle00000
Date00/00/0000
Example Fuel #123
$3.89/gal
1.2 mi
Sample Station #456
$3.69/gal
Driver nudge ready
Reason attached
Posted fill checked
Lower-cost site found
Audit trail updated
Roadmap
What’s next
Detect anomalies when they happen, not at statement close.
Virtual Fleet Manager reads each transaction against the normal pattern set by that card, driver and vehicle, then surfaces the anomalies with enough context to decide to act on or dismiss the flag.
A decline stops being a phone call.
Virtual Fleet Manager explains the decline in plain language, tells the driver what to do next, and gives the admin a one-tap way to clear the routine ones.
The work completes itself, at the level of trust you set.
Virtual Fleet Manager already observes, recommends and prepares the change. Next it executes pre-approved, policy-bound actions, and logs each one.
Ask the fleet. Get an answer—not another report.
Conversational reporting turns plain-language questions into focused, exportable views of fleet performance.
Built on trust
Built on trust
Each request opens the right form pre-scoped to the account, and the admin confirms before anything changes.
The admin stays the authority—nothing runs without a standing grant, every action is logged, and any authority can be pulled back in one click.
RequestAsk in plain language
ReviewSee the pre-scoped form
ConfirmAdmin approves the change
FAQ
Questions, answered.
What is Virtual Fleet Manager?
Virtual Fleet Manager is an agentic capability built into your Fuelman fuel card platform that acts as a digital fleet assistant to help businesses reduce costs, resolve issues faster, and complete routine fleet work.
What can Virtual Fleet Manager do today?
Current functionality includes In-App Commands and Fuel Savings Alerts.
What is coming next?
Coming soon: decline resolution, anomaly detection, autonomous actions, and conversational reporting.
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